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Materials Coordinator

Job ID 2019-13544 Location Paterson, New Jersey Shift Regular Full-Time


St. Joseph’s Healthcare Systemis recognized for the expertise and compassion of its highly skilled and responsive staff. The combined efforts of the organization’s outstanding physicians, superb nurses, and dedicated clinical and professional staff have made us one of the most highly respected healthcare organizations in the state, the largest employer in Passaic County, and one of the nation’s “100 Best Places to Work in Health Care”.

Job Overview

Responsible for establishing and maintaining an effective system for the procurement of all supplies and equipment for the Cardiac Cath Lab, from acquisition to disposition while operating in a fiscal sound manner. Maintains close working relationship with cardiologists, Purchasing, Materials Management, and various other departments.


Coordinates ordering and processing of necessary paperwork for supplies and equipment. Investigates & follows-up on incorrect billings, deliveries, or other discrepancies. Reviews inventory and anticipates needs of department. Places orders to G.S. on timely basis to avoid stock out of daily supplies. Assures all stocking locations are adequately stocked. Responsible for maintaining accuracy of inventory through use of the Materials Mgmt. Systems including, but not limited to, ESI Nova System, Omnicell. Ensures that all purchase orders are complete and received. Communicates back-orders or impending delays to staff and MDs. Processes required documentation for all returns & repairs. Conduct "cycle counts" on regular basis to ensure accurate stock levels within the Omnicells. Identify items due to expire & negotiate w/vendors the replacement or return of items. Maintains liaison with sales representatives and vendors to acquire information on new products & current pricing. Seek cost reduction opportunities in collaboration with purchasing department. Assist with preparation of yearly operating budget. Review monthly budget reports, identify errors. Maintains budget within allotted parameters. Organizes and conducts the yearly inventory of supplies. When necessary, enters new items into Omnicell, establish correct item descriptions, par levels & reorder levels. Make recommendations to assist in decreasing or eliminating items that are not used. Liaison with other departments, Maintenance, Environmental Svcs., Materials Mgmt., etc. Conduct routine environmental rounds. Coordinate needed repairs/services w/appropriate departments. Meets all required competencies for department, unit and/or hospital. Responsible for performing all other duties as assigned. Special Projects


Work requires a High School diploma or equivalent or completion of two years of college education and at least one year of experience in inventory management or a related field. Knowledge of Cardiology or work in a hospital setting preferred. Proficient knowledge of Microsoft Office preferred.

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